The school will be open if it is safe to do so, the decision being taken together with Warwick School and King’s High School. Notification about whether the school is open or closed will be made to all staff and parents as soon as possible on the day in question and normally by 07:00. The best place to check is the school website (www.warwickprep.com).
If your child is unable to come into school due to the poor weather, there is no need to telephone the school to inform us of this. Instead of a phone call, please email into the school’s email@example.com address.
Children coming in to school may wear wellingtons or shoes with better grip. They should then change into their normal shoes once in the school building. Non-uniform clothes may be worn for the journey into and away from school – just keep warm!
If it has not been possible to clear the Banbury Road playground, a controlled drop-off will be put into operation. Parents should form a queue around the cleared ‘roadway’ and drop off children when parked in the drop-off area directly in front of the school building where staff will be on hand to assist.
If possible please can the children be ready to get out quickly with all their bags. Please also be careful when pulling back out into the main stream of traffic! Even more caution than usual will obviously be required. We ask all parents to be patient whilst we manage the controlled drop-off system and not to let children out of cars early in the queue. If it is at all feasible to come to school on foot, families are encouraged to do so in order to reduce congestion.
Those arriving in this way should keep to the cleared pathways to gain access to the school and change out of wet footwear (to avoid slipping), on entering the building. Children should enter school through the entry doors used on a ‘wet weather’ day.
Transportation by Bus
Parents of children who normally travel to or from school by the Foundation bus service should access information from their transport provider in the following order:
The Foundation will also endeavour to advise parents of any disruption to normal service due to adverse weather conditions by issuing an SMS and e-mail message to parents. Full information will be published on the home page of the school website (www.warwickprep.com)
Please click here for further information on Foundation Bus Routes
The School Day
The timings of the school day will remain as normal. Any updates will be posted on the school website and this should be consulted in preference to telephoning the school, please. Parents should only collect children early if their local weather conditions suggest that it may be difficult to leave collection to the normal time. Please note that, if you have children at either of the senior schools, you may need to check with them first as to whether you are able to collect them early too. It is likely that on a day of such major disruption there will be limited (if any) after-school provision. After school activities are also unlikely to run. Please check the website for information. For those who make it in we will provide the best educational programme possible. However it is very likely that a number of staff will not be able to make it in. Therefore: We will combine classes if necessary.We may not be able to run a normal teaching timetable. A suitable and worthwhile programme will be drawn up appropriate to the staff available and the pupils present.We will ensure that the needs of children are met as effectively as possible (e.g. practice and revision for exam candidates).
The school will provide a cooked lunch as normal, though we may have to draw in help from Warwick School’s kitchens. The dietary requirements of all children will be adhered to as carefully as they are on a ‘normal’ day.
On arrival in school children should gather in the following places:
Collection at the end of the day will be managed according to the conditions, though if at all possible we will stick to normal collection times and arrangements. Again, please keep an eye on the website for updates. School closure during the day Where weather conditions deteriorate during the school day and the safest option for all is an early school closure (a decision being made by the three Heads), information will be communicated to parents as soon as possible. This will be via text message, website update and a message on the snow line.
Parents of children who use the Foundation bus service will be contacted by the Foundation’s Transport Co-ordinator. Parents should endeavour to make arrangements to collect their child from school as soon as possible, but at the latest, by the time given that the school will close. For Nursery parents, children should be collected from the Nursery, in the normal way. For all other collections, parents should park on the Banbury Road playground. In the first instance, parents should report to the main Reception area and members of the office team will arrange for children to be brought down to the main entrance for collection. As time progresses and the number of parents collecting pupils increases, staff will be on hand under the canopy area adjacent to the Banbury Road playground, so that pupils can be collected from within school and brought down to the canopy area to be handed over to waiting parents. Finally, when only a handful of children remain in school, collection should be from the Open Area, where children will be kept warm and safe. Parents should park on the Banbury Road playground and walk round to the Open Area or, if space permits, park in the area adjacent to the Music School and Reception playground.
Where disruption to the school day occurs across a lunchtime, children who are in school will have lunch in the dining room, as normal. It is inevitable that disruption through snow and possible school closure causes difficulties for everyone, but we hope all parents will bear with us as we facilitate the safe departure of almost 600 pupils and employees from the Warwick Prep site.
We thank you in advance, for your co-operation.